27 - 28 October, 2020

Virtual Conference

Virtual Experience Rooms

Virtual Experience Rooms

Getting Started Guide

DVCon Europe 2020 will bring you a true virtual experience by introducing Virtual Experience Rooms! These virtual rooms rendered in 3D are well known in the gaming industry, but not very popular yet to run conferences. Join our Virtual Experience Rooms, no VR headset required!

DVCon Europe 2020 will use these Virtual Experience Rooms for the poster session and to enable interaction, collaboration and networking during the ‘coffee breaks’ and encourage ‘chatting’ and discussing topics amongst the conference participants outside of the presentation sessions.

The table below lists the Virtual Experience Rooms and the corresponding booth allocation for exhibitor and posters:

Virtual Experience Room Virtual Exhibitor Booth Poster Booth
SystemC Circuit Sutra P5.6
UVM Aldec P5.8, P5.10
Portable Stimulus AMIQ P5.11
Functional Safety Optima P5.2, P5.9
IP-XACT Jade P5.3
Analog-Mixed-Signal Qualcomm P5.4
IP Security Assurance Veriest P5.1
SystemVerilog Sigasi P5.5, P5.7

 

The Virtual Experience Rooms can be accessed via the link in the conference presentation platform. The Virtual Experience Rooms are open at October 27 and 28 from 7:00 to 19:00 CET.

There is a limit of 25 people per room in this environment, otherwise your computer or phone wont be able to render the scene. The number of visitors in the room is shown in the upper right corner:  . If there are too many people in the room, you wont be allowed to enter (though you will be able to see what’s going on). In this case, please select another room to join and come back later!

System requirements

The DVCon Europe Virtual Experience Rooms will run in your web browser and use the Mozilla Hubs environment. The preferred browser is Firefox or Chrome, which will show you the 3D world on your 2D screen. For an ultimate 3D experience, we encourage you to use a VR headset, but this is not required. As part of the login procedure into the virtual environment, you might need to give explicit permission to stream audio from your microphone.

Getting started - create your own Avatar!

In order to make full use of the Virtual Experience Rooms, we strongly encourage participants to become familiar with this environment before the conference. You can try out the Mozilla Hubs environment free of charge. Create a room, select an avatar and play around !

A simple way of customizing your own avatar for DVCon Europe is to use our Avatar Customizer. Select your hair type, colour, shirt logo and color and download the model as "glb" file. You can import this file at the login page for the Virtual Experience Rooms. Do not forget to associate your real name to the avatar when you login, so other participants see your name above the avatar.

Advanced users can create their own avatar including your face on the avatar. When creating your own avatar, it is highly recommended to keep the number of vertices and resolution low, to avoid 3D rendering issues in the virtual environment, especially when there are many attendees.

More information how to upload your own avatar can be found in the Getting Started Guide.

Audio and conversations

In order to start a conversation with other avatar, you should stay together, like in real life. If you increase the distance, the voice volume will be lower. In this way, different conversations can occur in the same room.

Conversions are also localized per booth. To follow a conversion in a booth, you need to enter the booth.

To listen to the audio of one of the video presentations, you should stay close to the video screen.

Navigation

In case you do not have a joystick to move around in the Virtual Experience Rooms, below a list of commonly used keyboard shortcuts

  • Move: Arrow or W, A, S, D keys
  • Turn: Q and E or left mouse button
  • Toggle microphone mute: M

 

Other controls are listed here.

Floorplan

 

 
Layout for each Virtual Experience Room:
 

Preview

Curious how the Virtual Experience Rooms will look like? The pictures below show a first impression. Note that the final rooms and layout might differ from the ones shown below.

 

 

Troubleshooting

Below a list of commonly observed issues and possible resolutions.

Getting an "unable to connect" error
An error that says "unable to connect.." is often caused by a (company) firewall or VPN. At a minimum, your computer needs to connect to external ports 80 and 443, both via TLS. Preferably, ports 51610-65535 on UDP and TCP for should be accessible. Please check your router settings or if you are within a company network, please check with your IT department.

Getting stuck on loading screen
Loading of the 3D rooms takes longer on less powerful devices. Worst case, loading can take 2-4 minutes. If it takes longer, your device might not be capable of rendering the rooms. If you are getting stuck on the loading screen, try refreshing the page or loading the scene on another browser or device.
 
I see the virtual room but cannot enter it
Each room has a maximum capacity of 25 people to ensure performance across devices. In case the room reaches maximum capacity, others can watch but not enter the room. Try again later or select another lobby from the list.
 
Audio sounds choppy
Choppy sounding audio could indicate that your device/network is having trouble with the complexity of the room. This could be because of the complexity of objects in the scene, or the number of other room members present. If you are on a mobile phone, you may find audio quality and performance improves if you enter the room from a more powerful device, such as a computer.
 
I can't hear someone / someone can't hear me
Like in the real world, you can only talk to people if you are close to them. If you do not hear voices, you might need to move closer to another avatar or group of avatars.

A connectivity issue may result in one person in the room being unable to hear one or more other participants in a space. We first recommend that you confirm that you can hear other sounds in the room (for example, the sound an object makes when you add it to the room, a video in the room, or the chat sound) and that your Hubs audio preferences aren't set to 0 volume. Also confirm that you are not muted and that you have allowed microphone permissions for Hubs. If you aren't getting any audio at all, try reconnecting to the room with a different audio output device. If you are willing, we also ask that you fill out this form with network connectivity logs, which will help us diagnose system issues related to audio and connectivity.

For other issues, visit the Mozilla Hubs troubleshooting page.